(For health screening services)


InHouse Physicians respects your privacy and takes Internet privacy very seriously. By accepting InHouse Physicians' Terms of Use, you consent to the use and disclosure of personally identifiable information provided to us as outlined in this Privacy Policy.  InHouse Physicians’ Web sites are intended for individuals 18 years of age and over.

Who Is Collecting Information?

InHouse Physicians is providing you with a health screening service. This service evaluates your health risks. In order to properly evaluate your risks, we need to collect personal health information from you. In addition, certain contact information is collected when you register (for example name, email address, home zip code, date of birth).

InHouse Physicians will not sell, share or rent this collected information in ways different than from what is disclosed in this policy.

What Information Is Collected?

  • Subscriber Contact Information.

Upon registration, you may provide additional contact information (for example, pharmacy information, employee ID number, home phone number, and home address). We encourage you to provide this information in order to enable optimal use of our service.

  • Subscriber Medical Information.
    • Personal Health Information (PHI) is collected including health conditions, allergies and medications. This information will be used to evaluate your health risks and eligibility for other wellness and health services. InHouse Physicians’ medical staff assigned to evaluate your health risks and eligibility will have access to your PHI. Participation in the health screening program is voluntary and you therefore have a choice whether or not to disclose this information.


    • Subscriber Log Files. InHouse Physicians collects and stores the Internet Protocol (IP) address of the computer you are using; the name of the domain and host from which you access the Internet; the browser software you use and your operating system; the date and time you access the service; and the Internet address of the Web site from which you directly linked to InHouse Physicians. InHouse Physicians uses this information to authenticate, analyze trends, administer the service, and monitor service traffic and usage patterns.


How Will Your Information Be Used And Disclosed?

In addition to the uses and disclosures of information outlined above, your information may also be used and disclosed as follows:

  • Use of Subscriber Information
    • InHouse Physicians maintains an audit trail that keeps track of who has seen your InHouse Physicians account and PHI and whether any changes to your account and/or PHI have occurred. You have the ability to view this audit trail to see all viewers of your account and/or PHI.
    • You can always view all the information you entered in InHouse Physicians voluntarily
    • InHouse Physicians’ medical staff can use contact and/or health information about you stored by InHouse Physicians for many purposes including:
      • Creating a health risk assessment
      • Providing health coaching recommendations
      • Supplying your employer with your name
      • Identifying eligible participants for follow up wellness and health services
      • Surveying you on our services and responding to customer service requests
      • Providing you with updates as to your approval status for an antiviral medication
      • Surveying you on our services and responding to customer service requests
      • Providing information as required by law
    • InHouse Physicians may use the contact and/or health information provided by you in our service to provide your physician or other healthcare provider with updated and/or supplemental information for their files or systems.


·         Sharing of Information with Providers. InHouse Physicians may disclose the contact and/or health information provided by you in our service to provide your physician or other healthcare provider with updated and/or supplemental information for their files or systems about you.


·         Compliance with Laws. InHouse Physicians will not disclose personal information (contact, health and/or billing) to third parties other than as provided for in this Privacy Policy, except when we believe in good faith that the law requires it or you have otherwise consented to additional use or disclosure of the information.  We may be required to disclose this information when we believe in good faith that disclosure is required to (a) conform to the edicts of the law or comply with legal process served on InHouse Physicians or the site; (b) protect and defend the rights or property of InHouse Physicians, the site or the users of same, or (c) act under exigent circumstances to protect the personal safety of users of InHouse Physicians, the site, or the public.


·         Business Partners. InHouse Physicians works with many business partners in making our services available to consumers.  We require companies with whom we do business to support the same privacy policy we do. When you sign up for these services, we will share information only as necessary for the third party to provide these services. These parties are not allowed to use personally identifiable information except for the purpose of providing these services.

  • Aggregate Data
    • InHouse Physicians may use non-identifiable anonymous data that is taken from the Personal health information you provided and combine it with other anonymous data to create what is referred to as ‘aggregate data” that may be disclosed to third parties. Aggregate data is information that describes the habits, usage patterns and/or demographics of users as a group but does not reveal the identity of particular users. This data will not identify you but will be used as statistical information to determine such things as user demographics and usage patterns of our services. InHouse Physicians may use aggregate data within InHouse Physicians to understand the needs of the InHouse Physicians community of users and determine what kinds of programs and services we can help your Provider offer to you. Aggregate data may be provided to third parties. InHouse Physicians may use this aggregate data to give potential users, providers, or business partners a picture of the InHouse Physicians community and services.


Storage and Maintenance of Information

(a)        InHouse Physicians stores and maintains all contact and PHI data for as many years long as there is a business need or as is legally required.  At the close of the appropriate retention period, InHouse Physicians will securely delete or destroy such data. Additional information on the storage and maintenance of information is available upon request.


InHouse Physicians takes all reasonable measures to secure your data on our servers, in our data center. Our data center is both physically and electronically secured. Our servers are protected behind the Internet by using a firewall which is a hardware and software system that blocks access by unauthorized parties.

Does InHouse Physicians Use Cookies?

A "cookie" is a small text file that InHouse Physicians transfers to your computer's hard drive in order to personalize our service for you and to collect aggregate, non-personal information regarding service usage by all of our users. Each computer is assigned a different cookie that contains a random, unique number. The cookie does not contain personally identifiable information.

Your browser software can be set to warn you of cookies or reject all cookies. Most browsers offer instructions on how to reset the browser to reject cookies in the "Help" section of the toolbar. If you reject our cookie, you will not be able to use InHouse Physicians.

What if I have questions or concerns regarding this Privacy Policy?

If you have any questions about this Privacy Policy or the use of your information via InHouse Physicians, please contact us at